The Academy of Professional Family Mediators will be hiring an Administrative Director.
 If you are interested, please respond to: President@apfmnet.org.

Administrative Director

Job Description

Part-time (20 hours/week)

Salary Commensurate with Experience.

The AD manages the organization’s overall daily operations.  The AD should be highly motivated, have strong problem-solving skills, excellent inter-personal skills, and must be able to work independently and effectively in groups.

Job Duties:

• Technology Management:  Oversees network administration; updates organization’s website; optimizes website placement online; maintains an accurate database of members, and ensuring that members are current in paying their dues; provides monthly website reports to Board on information requested by the Board, such as number of hits, problems with website, information most frequently accessed, etc.; ensures our use of appropriate technology for smooth and cost-efficient online processing of member dues, registration fees and other payments; provides semi-annual report to the Board on number (and names) of members who have not paid their annual dues; responsible for researching and providing teleconferencing call-in numbers for committee/Board meetings; purchases equipment needed to ensure the efficient functioning of the organization (including conferences, trainings, etc.); keeps current inventory of all equipment.

• Conference Management: Subject to conference committee chairs and Board of Directors’ approval, negotiates and contracts with hotels and other conference venues; supervises conference staff; liaises between conference venue staff and organization’s members, including Board members; selects meal and break options consistent with Board-approved budget; handles any problems that arise during the conference, including issues with members’ rooms, equipment for program speakers, and rooms for conference sessions; selects restaurants for conference-approved dinner functions; selects group activities for conference members and their guests; ensures that any needed technological equipment and supplies are available for presenters and for conference support staff.

• Financial Oversight:  Develops and manages the organization’s annual budget, in conjunction with the Board Treasurer; provides the board with monthly and year-to-date budget reports; reviews operating costs and suggests cost-saving measures; develops and implements financial policies to ensure financial accountability and transparency; reviews all requests for reimbursement before forwarding same to Treasurer.

• Board Liaison:  Attends all Board meetings and committee meetings, as needed; takes notes for Committee Chair(s) or Secretary of Board, when requested; liaises with Board members on various matters on “as needed” basis, with prior approval of the Board President.

• Public Materials Oversight: Generates/coordinates/reviews all documents released to the general public, in conjunction with Board President and review editor.
• Member Liaison:  Is the point-person for any issues or requests that members have, including handling of  members’ complaints or, when appropriate, referring complaint to the Board President for review and resolution; keeps a log of issues/requests/complaints, and provides quarterly reports of same to the Board.

• Performs other duties and responsibilities as assigned.

Technical Skills Needed:

• website management

• search engine optimization

• knowledge of QuickBooks; PowerPoint; Excel; Microsoft Word; WordPress; email distribution and mail merges

General Skills:

• Excellent time-management skills

• Excellent writing and verbal skills

• Ability to generate and understand financial reports

Minimum Educational Requirement:

• Bachelor’s degree

Experience:

• IT, Business, Accounting, and/or other related fields, with a preference given to individuals with not-for profit experience
• At least 5 years website management
• Conference management experience

Send responses, with resume, to President@apfmnet.org